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Accountant I

Brenham State Supported Living Center | Brenham, TX, 77833
Posted from 7/13/2022 to 9/30/2022
Pay: $2,854.86/Monthly
Compensation Type: Salary
Position Type: Full-Time
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Job Description:
The Accountant I reports directly to the Financial Officer at the facility (state hospital or state-supported living center) and provides administrative and financial support services. The Accountant I routinely performs entry-level accounting work for the financial office, such as, handling trust fund and petty cash reimbursements, requisition entry, telecommunication coordination, expenditure transfer vouchers, payroll/paymaster duties (employees and client/resident), and backup Accounting Technician II as needed.

The Accountant I must have a working knowledge of the HHSC rules and facility policies and procedures, demonstrate the ability to communicate clearly both orally and in writing and provide training as needed to other employees. Completion of job duties requires working under limited supervision with considerable latitude for the use of initiative and independent judgement and provides excellent customer service to all consumers.  
Essential Job Functions:
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.

Coordinates with State Office Paymasters, Warrant Distribution, and Time Labor and Leave personnel on internal payroll matters. This includes monitoring employees leave status as well as if they are retiring, terminating or transferring to another agency/job to prevent salary overpayments. Process voucher reversals and cancellations to prevent salary overpayments for terminated employees. Create packets of salary overpayment information to send to State office paymasters as well as the certified letters to the terminated employee on the overpayment. Track when salary overpayments are paid back from the employee. Produce warrant registers to verify payment and employment details and prepare payroll warrants for distribution to employees. Assists employees with any payroll and insurance related questions.
Generate and process purchase vouchers for clients/residents payroll workshop program from their timesheets. Track and report the clients/residents earnings in a spreadsheet for State Office Accounting 1099 reporting at the end of the year.
Entry of trust fund and petty cash reimbursement vouchers. Requires auditing and verification of all source documents from the facilities. Emphasis is placed on accuracy of the request documents and receipts as well as timeliness of voucher processing times so as not to deplete the petty cash account. This includes classifying, coding and verifying the correct Account, program, fund, class and project grant are used on the voucher. Ability to use accounting tools, such as the Comptroller Public Accounts website to verify correct coding.

This position processes expenditure transfer voucher requests. Expenditure transfer vouchers include correction vouchers for wrong accounting codes as well as the billing for shared services between the SSLCs and SHs. Coordinates with State Office Accounting and Budget staff to ensure validity of coding, funding, etc. and properly process the accounts payable transactions through the accounting system (Centralized Accounting and Payroll/Personnel System (CAPPS).
Works as the facility telecommunications coordinator which assists with maintaining and tracking telecommunication equipment that includes pagers, cell phones, and the local telephone system. Review and approve user accounts under the State office accounting telecommunication databases.
Participates on special projects as required or requested and performs other duties as assigned. These tasks may require coordination with staff within the agency, other state and federal agencies, or outside entities. Completes projects successfully within the parameters established and performs other duties as assigned and as required to maintain effective and efficient departmental, division, agency and enterprise operations within established timeframes. Provide backup coverage for others in the unit and team members using a rotational task schedule. As well as providing backup for the Accounting Technician, as needed.

Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.  
Knowledge Skills Abilities:
1. Knowledge of generally accepted accounting principles and procedures affecting maintenance of accounting records.
2. Skill in the use of automated accounting systems.
3. Ability to review and audit the work of others to interpret and apply accounting theory, business processes and Comptroller policies and to analyze, consolidate and interpret accounting data.
4. Ability to efficiently process accounting information to ensure data integrity for positive audits and accurate reports.
5. Ability to effectively communicate, oral and written, with internal and external customers.
6. Ability to use Microsoft Office applications including Outlook, Word, Excel, and Access.
 
Registration or Licensure Requirements:
 
Initial Selection Criteria:
1. Experience in accounting and financial operations.
2. Experience with a computerized accounting or bookkeeping system.
3. Experience in oral and written communications.
4. Knowledge of local, state, and federal laws and regulations relevant to financial operations of a public entity is preferred.
5. Graduation from an accredited four-year college or university with major coursework in accounting, finance, or a related field is generally preferred. Experience and education may be substituted for one another.  

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1. Submit an application for each position. To be considered for a position you must complete an application for that selected position. Each applicant is evaluated based on their application for the specific selected position; a resume is supplemental information. Take time with your application to ensure it captures your skills, experience and availability.

2. Describe how you meet the requirements. When a job description lists a requirement and you meet that requirement, make sure you highlight this in your application. For instance, list a related skill in the skill section or make it clear in your job history descriptions or education. Include any education, certificates, licenses, training and specific prior work experience.

3. Review your preferences included on your profile. Each position will indicate travel, shift, location, hours, etc. If these requirements are acceptable to you, make sure this is reflected on your current profile and application.

4. Don’t leave any questions blank. When completing your application, be sure to address every required field. Incomplete applications will not be accepted for consideration. You may choose to upload a resume to your applicant profile, but resumes are not accepted in place of applications.

5. Review and update your application. You can use a previously created application to apply for a new position; however, please review the job specifications and your application. Revise your application to best reflect your suitability for this new position. You will be prompted to sign and submit the application for each new position.

 

 

6. Accurately reflect employment history. Include all your employment under the Employment History section of your application. List Employment History work experience in chronological order, with most recent work history listed at the top. The summary of experience section should include primary responsibilities, duties and major accomplishments.

7. Sign your application. If you do not sign and submit your application, it will not be considered.

8. Review one last time before you submit. Ensure you have followed all instructions. Carefully check for misspellings and grammar errors. Once your application is signed and submitted, it cannot be changed. You cannot submit more than one application for the same job posting.

9. Check your application status. You can get your application status anytime by logging in to your profile on the HHS Jobs Center.

10.Help is available. For questions about completing the online application, contact the HHS Employee Service Center toll-free at 888-894-4747.

 

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Brenham State Supported Living Center

About Brenham State Supported Living Center

Location

4001 Hwy 36 South, Brenham, TX, 77833
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